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New User | Office 365 OneDrive post creation tasks rule

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Rule description

This rule looks up the matching Office 365 user with assigned Office 365 OneDrive license and applies Office 365 OneDrive settings defined by the rule.

An instance of the rule is automatically created during installation under the HOME > RULES > WebAdmin Rules (Pre-configured) folder. This instance is linked to the New User (AD), Clone User, Enable Mailbox,  New Linked Mailbox and New User with Linked Mailbox actions as a post-action rule in the Rules to run after section. The Run OneDrive post creation tasks setting on these Web UI actions must be set to Yes for this rule to be executed automatically.

Note 1: Before using this rule in Administrator Console please navigate to Home > Configuration > Connected Systems Extensions > Microsoft Office 365 and set Connect to SharePoint Online service to Yes. 
Note 2: It might take up to 15 minutes for Microsoft Platform to complete the OneDrive service enablement for the user after a corresponding Office 365 license is assigned. Before applying OneDrive settings, the rule periodically checks whether the service was enabled. If OneDrive is not enabled within the period, defined by Time-out (minutes) setting, a timeout occurred and reported to the client.  
Note 3: Starting from version 7.3.0, this rule also supports mapping between Active Directory user account and Cloud user account by anchor attributes. For details, please see How to map Active Directory users to Office 365 cloud users article.

 

When to use this rule

You typically do not need to create an instance of this rule, as it is automatically created during installation and linked to the New User (AD) and other Web UI actions, listed above. The rule is executed when a user selects Exchange Remote mailbox type option in the Web UI for the created user account mailbox.

Using this rule, you can create a personal site for a newly created user account. Also, you can delegate administrators access rights to the site.

 

Rule Settings

Query Section

Setting name Description
Filter

Use the filter to hide unwanted data returned by the query. 
More options  

Properties to display

 

To display additional properties for each object found by the query, add those properties to the list.

 
Sort by Sort result objects list
Initialization Script   
Script Usually, rules use query criteria to limit the query search scope. It improves the performance of the executed rule.

Due to PowerShell limitations, it is not possible to use calculated expressions in query criteria. That is the point where the initialization script can help. You can initialize a global variable in this setting and then use it in query criteria. 

Example: Update AD users, created in the last ten days.

  1. Add this initialization script:

{$global:DatePeriod = (Get-Date).AddDays(-10)}

   2. Use $DatePeriod variable in query criteria builder

 

Action Section

Setting name Description

Time-out (minutes)

 

 Withing a specified timeframe the rule would periodically check whether the Microsoft Platform completed enablement of OneDrive service for the user after a corresponding Office 365 license was assigned. If service was not enabled within the defined period, a timeout error is reported to the client.

Create Personal Site

 

Set to Yes to create a personal site for a user.

Note: All other settings make sense only if this setting is set to Yes.

Storage quota in GB 

Specify storage quota per user in GB. By default, it is 1024 GB. 

External Sharing

 

Let people outside the organization to access your site

Specify if people outside the organization can access the user's site. 

Access type

If people outside the organization can access the user's site then you should specify the access type for the user site:

  1. Allow sharing to authenticated guest users with invitations.
  2. Allow sharing with anonymous guest links and authenticated users.
  3. Only allow sharing with existing guest users in the directory. 

Secondary Site Collections Admins

 

 

Add Secondary Site Collection Admins

 

Set to Yes to add secondary site collection admins. Site Collection Admins manage users content and users activity.

 

Administrator account(s)

 

It is possible to specify one or more administrator accounts - for this specify UserPrincipalName(s), separated by ";".

 

Output Section

This section defines the output format of this rule.

To get more information about this section, please see the Output section article.

 

Enforce/Schedule section

This section defines the schedule for how often to run the rule.

To get more information about this section, please see the Enforce/Schedule section article. 

 

 

 

Change History

Version Notes
7.3.0
  1. Storage quota in GB and External Sharing settings are added.
  2. The rule supports mapping between Active Directory user account and Cloud user account by anchor attributes.

 

 

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