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Office 365 Users | Validate License rule

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Rule description

This rule queries Office 365 and for each user that satisfies specific criteria, checks if selected license plans are assigned to the user, and for each license option in these plans validates whether the On/Off state of the options in the rule matches the state in the Office 365. License plans that are not selected in the rule are ignored.

 

When to use this rule

Use this rule if you want to get the report and check the validity of Office 365 licenses assigned to Office 365 user accounts:

  1. During rule configuration, check license plans and options that should be assigned to Office 365 user accounts.

  2. Run the rule and open the created report:

    1. If a user has license option assigned and this option is also checked in the rule, you will see on value in the report next to the corresponding license option.   

    2. If a user doesn't have license option assigned and this option is not checked in the rule, you will see off value in the report next to the corresponding license option.  

    3. If a user has license option assigned and this option is not checked in the rule, you will see ON (violation) value in the report next to the corresponding license option.   

    4. If a user doesn't have license option assigned and this option is checked in the rule, you will see OFF (violation) value in the report next to the corresponding license option.   

    5. If a user doesn't have the license plan, specified in the rule, you will see off value in the report next to the corresponding license options.   

Note: If you don't select a license plan, this plan will be ignored by the rule and won't be checked. Thus, even user has this plan assigned, the report would contain off value for every license option in this plan.

Rule configuration:

  1. Set the Filter and Account Status for Office 365 user accounts.

  2. Specify license options for validation. 

 

Rule Settings

Query Section

Setting name Description

General Settings

  

Account Status

Select user account status: enabled, disabled or both.

Filter

To hide unwanted data returned by the query, select the filtering conditions.

License options

Check Microsoft Office 365 plans and options for validation.

Tip: If users accounts have the assigned license options different from the license options, checked in the rule, you will see Violation mark in the report.   

Show Only Objects with Violations

It is possible to display in the report only those user accounts, whose Office 365 licenses plans and options different from those that specified in validation rule. 

Stop rule if tenant licensing change detected

It is recommended to stop the rule execution if tenant licensing change discovered.

Tip: If licensing change detected, you should click Update License in Microsoft Office 365 extension. For details, see KB20181017-1.

Query Filters

  

Display Name/E-mail starts with

Specify the first letters of Name or Email attributes.

Filter by Title

Filter by Department

Filter by City

Filter by State

Filter by Country

Filter by Usage Location

Specify the value of corresponding attributes.

 

More options

  

Properties to Display

To display additional Office 365 properties for each object found by the query, add those properties to the list. 

Sort by

Sort result objects list.

Limit query for Office 365

 

The maximum number of users returned from Office 365 by default is 2000. 

Tip: It is possible to change the default value in Microsoft Office 365 extension settings.  

 

Output Section

This section defines the output format of this rule.

To get more information about this section, please see the Output section article.

 

Enforce/Schedule section

This section defines the schedule for how often to run the rule.

To get more information about this section, please see the Enforce/Schedule section article. 

 

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