Rule description
This rule creates an Office 365 License Quota Report for chargeback reporting, determining which Administrative Unit is over quota, licensing costs per Administrative Units and other quota consumption details.
By default, recipients of this report will see only the Admin Units for which they are designated in License Quota Notification Contact setting, specified on each Administrative Unit. To send a report about all Administrative Units, set the "Send report to" option to "Contacts specified in the "To" field."
When to use this rule
Use this rule:
- To keep license consumption under control across multiple departments and to plan your budget for Office 365 licenses
- To get the information about Office 365 license quotas and costs on a regular basis.
For more details, please see Office 365 License Quotas configuration article.
Rule Settings
Action Section
| Setting name | Description |
|---|---|
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Send report to
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If you select License quota notification contacts, a copy of the report would be sent to each recipient, specified in the License Quota Notification Contact setting on each Administrative Unit. Each recipient will get a copy of report containing only the Administrative Units for which they are designated as the recipient. If you select Contacts specified in the "To" field, the report about all Administrative Units will be sent to the users or groups specified in To field. |
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To
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Select None, if you select License quota notification contacts in Send report to field. Specify email addresses of users or groups to send the report about all Administrative Units. Select Default Notify & Alert Email Address - usually, this is administrator's email address. |
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CC, BCC |
Address to send a copy of the email. |
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From |
Users can receive emails from default SMTP address or a Default Notify & Alert Email Address |
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Subject |
Email subject Tip: It is possible to customize email subject by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
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Message |
Message text Tip: It is possible to customize email messages by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
|
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Send report as an attachment |
When set to Yes, generate a temp HTML file, attach it to the email, instead of embedding it to the email body, and then delete the temp file. |
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Customize Report |
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Show license Show quota limits Show assigned numbers Show unassigned numbers Show overage numbers Show pricing information Show behavior settings Show tenant column |
You can specify which columns to include in the report.
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Show these Virtual Admin Units |
You can select one or more Virtual Admin Units to include in the report. |
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Show these Microsoft 365 licenses |
You can select one or more licenses to include in the report. |
Output Section
This section defines the output format of this rule.
| Setting name | Description |
|---|---|
|
Save consolidated report to a file
|
Use this option if you need to consolidate and save license quota information across all Administrative Units in one report. |
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File format |
Specify file format for the generated reports. |
To get information about other settings in this section, please see the Output section article.
Enforce/Schedule section
This section defines the schedule for how often to run the rule.
To get more information about this section, please see the Enforce/Schedule section article.
Change History
| Version | Notes |
|---|---|
| 9.3.0 | Show these Virtual Admin Units, Show these Microsoft 365 licenses, and Send report as an attachment settings have been added. |
| 6.4.0 | File format setting is added. |
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