Microsoft Office 365 extension settings

Extension is enabled  

Enable or disable the Office 365 extension.

Please, see Select extensions article section to determine which extensions must be enabled in your environment.

Office 365 credentials

Specify the account to connect to Office 365. 

Office 365 connection account should hold the Global Admin Role and must be cloud-only, i.e. not synchronized with on-premises Active Directory.

For more information, please see System requirements, Permissions required for Office 365 management and What is baseline protection (preview) articles.

Admin Consent

Cayosoft Administrator service uses the Microsoft Graph API for Office 365 analytical data and Office 365 objects management. For more information, please read Cayosoft Azure Admin Consent for Microsoft Graph API Assignment Details and How to grant admin consent to Azure APIs and connect to the Microsoft Graph API articles. 

To access the Microsoft Graph, the Cayosoft Administrator must be granted the Administrative Consent.

1. Click Register Azure Application to grant Admin consent for Cayosoft Administrator to access your tenant.
2. Click Grant
3. Click Refresh to be sure that admin consent was granted

Consent Status values:

1. Consent fully granted - no action required. The action column is empty.
2. Consent not granted - highlighted in red, no consent identified in the O365 for the connection account. Action column contains a button "Grant Consent".
3. Consent incomplete - highlighted in red, consent granted to the connection account, but the set of permissions is incomplete. Action column contains a button "Grant Consent".

Office 365 name suffix

Change the Office 365 name suffix.

The default value for the Office 365 name suffix is taken from the Office 365 connection account.

Office 365 name suffix is used in AD Users | Create Office 365 Accounts (Cloud) rule during new Office 365 user accounts creation and New User web action.

Default Usage Location

Specify the Usage Location to set by default for any newly created Office 365 account, or when an Office 365 license is assigned for the first time.

The default setting value depends on the region of the computer running the Administration Service.

The value of this setting is used in the New User | Create Office 365 User rule, when creating a new Office 365 account that matches the user created in the Active Directory.

Maximum returned results

The maximum number of objects returned from Office 365. By default, all objects that you have provisioned in Microsoft Office 365 are returned.

Connect to Skype Online service

Connect to Skype Online service setting works as follows:

1. Set this setting to Yes if you plan to modify Skype Online settings for user accounts using these automation rules:
   1. New User | Office 365 Skype post-creation tasks
   2. Office 365 Users | Enforce Skype Settings by AD Group Membership
   3. Office 365 Users | Set Skype Online Policies
   4. Skype for Business Users
   5. Skype for Business Users | Set external access policy
2. When Connect to Skype Online service is set to Yes, you will see the Skype Users Admin Unit with Skype Users (Online) web query in Cayosoft Administrator Web Portal. You can find users provisioned to Skype Online and view their Skype Online properties.
3. There is Skype Properties web action that you could link to AD Users web query to view and modify user Skype Online properties.
4. The default setting value is No.

Connect to SharePoint Online service

Connect to SharePoint Online service setting works as follows:

1. Set this setting to Yes if you plan to use one of the features:
2. To apply Office 365 OneDrive settings to users with assigned Office 365 OneDrive license, configure the New User | Office 365 OneDrive post-creation tasks rule
3. To view or modify user OneDrive settings in Web Portal, delegate the OneDrive Properties web action for hybrid user accounts or OneDrive Properties for cloud user accounts to your HelpDesk. 
4. To build report about OneDrive user settings configure the OneDrive for Business Users reporting rule.
5. The default value is No.

Advanced Settings

Azure Environment 

Select your Microsoft Azure environment from the list. 

For information on various Azure Environments, please see the MS Docs: https://docs.microsoft.com/en-us/office365/enterprise/office-365-endpoints.

License Cache File

License Cache file contains the list of all Office 365 licenses and options in your tenant.

Cayosoft Administrator service updates this file automatically on service start.

When new licenses or services were added or removed in your tenant, click the Update License Cache command to update the license cache file manually.

For details, please see How to update license cache and rules when the Office 365 license change detected KB article.

Enforce License Precedence (Advanced)

This is an advanced setting in Cayosoft Administrator that helps to resolve Office 365 license plans conflicts. For details, please see KB20181026-1.

License Add-ins Services IDs (Advanced)

This setting is used to determine proper order in which certain license plans must be assigned or revoked in Office 365.

Some Office 365 license plans are treated as add-ins to the core license plans. The add-in license plan cannot be assigned to the user without a corresponding core plan being assigned. Add-in plans must be assigned only after the core plan was assigned, and must be revoked before the core plan is revoked. Otherwise, Office 365 reports a license assignment error.

If you have any custom add-ins, you should specify them in this setting.

Microsoft Office 365 API URL (Advanced)

This setting points to the Office 365 API endpoint and depends on the selected Azure Environment.

Microsoft Graph Reporting API URL (Advanced)

This setting points to the Microsoft Graph API endpoint.

Enable Modern Authentication (Advanced)

Use this setting to enable modern authentication for Exchange online. For details please see this article: https://support.cayosoft.com/hc/en-us/articles/360040408252#ModernAuthentication 

Dynamic Group target exclusions

Use this setting to prevent selecting specific groups as Dynamic Group targets to prevent escalation.

You can set multiple values separated by ";",  each value is a mask for the target group name. Example: *Global Admins*;*Helpdesk Admins*

Apply fix for Get-FormatData error

Contact Cayosoft support if you receive the error connecting to Office 365: Data returned by the remote Get-FormatData command is not in the expected format.

Azure AD Administrative Units

Azure AD Administrative Units

You can limit the scope of Microsoft 365 web queries to the members of the specified Azure AD Administrative Unit.

Click Configure to see the list of all Azure AD Administrative Units in your tenant and check which of them are set to treat as containers. In this case, selected Azure AD Administrative Units behaves like Active Directory Organizational Unit: when a new member is added to this Azure AD Administrative Unit, Cayosoft Administrator removes this member from all other Azure AD Administrative Units marked as containers. 

You can check\uncheck Treat as container setting for each Azure AD Administrative Unit.

User Name Generation Rules (Web Interface)

Display Name generation rule

User Name prefix generation rule

Cayosoft Administrator can automatically generate user  DisplayName and User Name during user creation.

Select a generation rule from the list or create your own generation rule to satisfy your organization's requirements and policies.

These rules are applied to the New User and Rename User web actions.

User Name conflict resolution

Naming attributes should be unique in Microsoft Office 365. Cayosoft Administrator provides automatic name uniqueness check and conflict resolution. A unique name can be generated with alternative generation rules and applying unique counters.

Select the desired behavior when a name conflict is identified:

1. Stop and notify the user
2. Continue and suffix the user name with a numeric counter
3. Try alternative generation rule (see next section), and if fail-stop and notify a user
4. Try alternative generation rule (see next section), and if fail - continue and suffix the user name with a numeric counter

For more information, please see Name conflict resolution and alternative names generation section.

Alternate Name Generation Rules (Web Interface)

Alternative User Name prefix generation rule

If Name conflict resolution option is set to Try alternative generation rule, and if fail-stop and notify a user or Try alternative generation rule, and if fail - continue and suffix the user name with a numeric counter, Cayosoft Administrator will use Alternate Name Generation Rules to generate user name during user creation.

Select generation rule from the list or create your own generation rule to satisfy your organization's requirements and policies.

Counter format

If Name conflict resolution option is set to Continue and suffix the user name with a numeric counter or Try alternative generation rule, and if fail - continue and suffix the user name with a numeric counter, the next available numeric counter will be added to the generated string. By default, the counter starts with 1.

If you want to customize the counter format, use this setting to define the new format. For example, if you need to use two digits in the counter, you should enter 00 in the Counter format field.

Other User Provisioning Settings (Web Interface) 

Default User Language

Time Zone 

The values of Default User Language and Time zone settings will be used by default in the New User | Office 365 Mailbox post-creation tasks rule.

Customer Prices for Office 365 Licenses

License prices

Specify prices for Office 365 licenses, available in your tenant. You should input monthly cost - user/month.

These prices are used in:

• Office 365 Service Adoption dashboard
• Office 365 License Optimization
• Analytics Collection Runbook

1. Enable Modern Authentication setting is added.
2. Multi-factor authentication (MFA) for Office 365 connection account can be enabled.

Update License command is renamed to Update License Cache.

Azure Admin consent status values added.