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Microsoft 365 Groups and Teams | Assign Owners rule

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Rule description

This rule queries Microsoft 365 Groups and Teams according to the specified query criteria and then assigns an owner to the Groups and Teams and notifies an owner about it.

 

When to use this rule

Note: Microsoft 365 connection account is always excluded from owners list for any validation.

Use this rule to get a list of Microsoft 365 Groups and Teams and assign them a new owner. You can filter to get Microsoft 365 Groups and Teams that have no owners or all owners are disabled. As a new owner you can select to assign:

  1. Random enabled member except for guests.
  2. Any random member. In this case, even disabled users can be added to owners.
  3. Microsoft 365 connection account.

 

Rule Settings

Query Section

Setting name Description

Limit scope to this Azure AD Administrative Unit

You can select Azure AD Administrative Unit to limit the Web Query scope.

Query criteria

Query criteria are sent to the target platform with other query parameters to reduce the number of returned objects and may improve query performance.

Tip: For different samples on the criteria builder, see KB20180410-1.

Filter by owners

You can filter Groups and Teams by:

  1. No owners.
  2. No owners or all owners are disabled.
  3. No filtering.

Statistics properties to display

Specify statistics properties to display for each object in the rule scope.

Other Query Settings

  

Properties to display

To display additional properties for each object found by the query, add those properties to the list.

System properties

List of properties required for this rule to be executed correctly.

Post-query filter

To hide unwanted data based on criteria, not supported by the target system in the query criteria, set the filtering conditions here.

Tip: For optimal performance, use the Query criteria above to filter objects whenever possible.

Sort by

Sort result object list.

Limit result set

The maximum number of Teams returned from Office 365. The default value is taken from the Maximum returned results setting on HOME > CONFIGURATION > Microsoft Office 365 settings. 

MS Graph query condition (OData)

By default Query criteria is used. But when it is specified, it overrides the Query criteria setting.

Example: find all Teams with displayname starting from 'Team.'

(startswith(displayName,'Team'))

Initialization script

Usually, rules use query criteria to limit the query search scope. It improves the performance of the executed rule.

Due to PowerShell limitations, it is not possible to use calculated expressions in query criteria. That is the point where the initialization script can help. You can initialize a global variable in this setting and then use it in query criteria. 

Important: To use a variable, declared in the initialization script, in the query scope, it must be global: $global:<variable name>.

Microsoft Graph advanced queries

Enables consistency level eventual which uses an index that might not be up-to-date with recent changes to the object.

 

Action Section

Setting name Description

Assign owner

Specify the owner you want to assign:

  1. Random enabled member except for guests (default).
  2. Any random member.
  3. Microsoft 365 service connection account.

Notify owner

  
Notify owner Specify whether you want to notify the Group or Team owner when he\she is added to a Group or Team owners.
Additional to Additional email can be sent to Default Notify & Alert Email Address - usually, this is the administrator's email address.
CC, BCC Email address where the copy will be sent.
From Users can receive emails from default SMTP from address.
Subject

Email subject.

Tip: It is possible to customize email subject by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center. 
Message

Message text.

Tip: It is possible to customize email message by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
Limit the number of emails sent per minute

An integer value that represents the number of emails sent per minute by this rule.

To change the default value, navigate to Home > Configuration > Settings > Email Settings (SMTP).

The default limit for Office 365 SMTP gate is 30 emails per minute. 

 

Output Section

This section defines the output format of this rule.

To get more information about this section, please see the Output section article.

 

Enforce/Schedule section

This section defines the schedule for how often to run the rule.

To get more information about this section, please see the Enforce/Schedule section article.

 

Change History

Version Notes
8.2.0 The rule is introduced in the product.

 

 

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