How to configure Teams post-creation tasks instead of Skype Online tasks when provisioning a new user account

Published: 23/09/20122

Applies to: Cayosoft Administrator 9.x or later.

Summary: This article describes how to configure and use Teams rules and web actions to replace Skype Online which was deprecated by Microsoft.  

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Overview

Skype for Business Online has been deprecated by Microsoft and replaced with Teams. As a result, in Cayosoft Administrator 9.3.0 and above the following web actions and rules have been deprecated:

1. Skype Properties web action 
2. New User | Office 365 Skype post-creation tasks rule
3. Office 365 Users | Skype post creation tasks rule

If you are using Teams instead of Skype Online, the deprecated Skype Properties web action can be replaced by the Teams Policies web action and Teams Voice Settings web action in the Web Portal since  most user settings in Teams are assigned through policies. These two web actions allow the assignment of Teams policies and a phone numbers of different types (Direct Routing, Calling plan, and Operator Connect) to a user.

A direct replacement of the deprecated Skype post-creation tasks is not yet available. But you can use the existing Teams automation rules to provision Teams Policies and numbers as part of your user provisioning workflow. Use one or more of the following rules and configure them to apply to newly created user accounts only (see "Configuration" below):

1. AD Users | Assign Teams Policy rule
2. Office 365 Users | Assign Teams Policy rule
3. AD Users | Teams Calling Plan Assignment (DID Number Assignment)
4. AD Users | Teams Direct Routing Assignment (DID Number Assignment)
5. AD Users | Teams Operator Connect Assignment (DID Number Assignment)

Assign Teams policy rules query the specified Active Directory or Microsoft 365 user scope and assign Microsoft Teams policies to each user that satisfies query criteria in Microsoft Teams.

DID Number Assignment rules query the specified Active Directory user scope and assign a phone number to each user.

 

Configuration

Here is the step-by-step instruction on how to configure a rule that will run by schedule and will be applied only to those users that were created a day or less ago: 

1. In Admin Console create Teams Policy or\and DID Number Assignment rules listed above.
2. Specify the required settings: Limit AD scope, Teams policies and etc.
3. In the Initialization script copy\paste this script: {$global:DatePeriod = (Get-Date).AddDays(-1)}
4. Use $DatePeriod variable in the query criteria builder: {whenCreated -ge $DatePeriod}
   Note: For Office 365 Users | Assign Teams Policy rule use $DatePeriod in Fllter: {$_.WhenCreated -ge $DatePeriod}
5. Schedule this rule to run once a day.
6. Save changes.