Work with groups

Content:

Add or remove users from a group – method 1

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the group in the search field and click Search Objects

3. Click the checkmark to the left of the group’s name

4. On the Actions menu, click Membership

5. To Add a User to the Group  

   Enter the name of the user(s) in the Find field and click Add

6. To Remove a User from the Group

   Click the checkmark to the left of the user’s name then click Remove Member(s) button

7. Click Update to save changes to the group

Add or remove users from a group – method 2 

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the group in the search field and click Search Objects

3. Click the checkmark to the left of the group’s name

4. On the Actions menu, click Membership

5. Click the Members tab at the top of the dialog box

6. To Add a User(s) to the Group

   Click Add

   Enter the name of the user in the search field and click Search Objects

   Select the User(s) by clicking the check to the left of the name

   Click OK

7. Enter the name of the user(s) in the search field and click Search Objects

8. Click the checkmark to the left of the user’s name then click OK

9. To Remove a User(s) from the Group

   Click the checkmark to the left of the user’s name then click the Remove button

10. Click Update to save changes to the group

Creating a new group

1. Click the Active Directory administrative unit then click AD Groups

2. On the Actions menu, click New Group

3. If needed, click Browse to change the location of the group

4. Enter the new Group Name and verify the automatically generated values on the form

5. Chose the Group Scope and Group Type

6. Set the Managed By attribute to the individual that will be responsible for the group

7. Click Create

8. After the confirmation is displayed, click Close

Creating a new Exchange distribution group

1. Click the Active Directory administrative unit then click AD Groups

2. On the Actions menu, click New Distribution Group

3. If needed, click Browse to change the location of the group

4. Enter the new Group Name and verify the automatically generated values on the form

5. Verify or change the names generated for Alias and Primary SMTP Prefix

6. Chose the Group Type if needed

7. Change the Managed By attribute to the individual that will be responsible for the group

8. Under Mailbox Type, select either Exchange On-premises or Exchange Remote.

   Note: if On-premises Exchange is not configured the options will be automatically set to Office 365.

9. Click Create

10. After the confirmation is displayed, click Close

Suspend a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Suspend Group

5. Select the date the Group will be suspended, or leave the default to suspend the Group immediately

6. Enter a comment that will be recorded in the operational history log

7. Click Suspend

If there is a scheduled suspend operation for the group, you can cancel this operation by clicking Cancel scheduled operation on the Suspend Group form. 

Undo suspend a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Undo Suspend 

5. Select the date the Group will be un-suspended, or leave the default to un-suspend the Group immediately

6. Enter a comment that will be recorded in the operational history log

7. Click Undo Suspend

If there is a scheduled undo suspend operation for the group, you can cancel this operation by clicking Cancel scheduled operation on the Undo Suspend Group form. 

Move a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Move

5. Click Browse

6. Enter the name target Organizational Unit (OU) in the search field and click Search Objects

7. Click the checkmark to the left of the OU’s name then click OK

8. Enter a comment that will be recorded in the operational history log

9. Click Move

Delete a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Delete

5. Enter a comment that will be recorded in the operational history log

6. Click Delete

View group properties

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Properties

View mail properties of a distribution group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Group Mail Properties

Disable a group

Active Directory does not allow Groups to be disabled, but you can suspend a Group which effectively disables the group. See Suspend a Group earlier in this section.

Set or update a manager (Managed By) for a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Properties

5. Click the Managed By tab at the top

6. Click Change to the right of the Managed By field

7. Enter the manager’s name in the search field and click Search Objects

8. Click the checkmark to the left of the manager’s name then click OK

9. Click Update

Rename a group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Properties

5. Update the naming details as needed

6. Click Update

Rename a distribution group

1. Click the Active Directory administrative unit then click AD Groups

2. Enter the name of the Group in the search field and click Search Objects

3. Click the checkmark to the left of the Group’s name

4. On the Actions menu, click Rename Distribution Group

5. Update the naming details as needed

6. Verify or change the settings for updating the e-mail address attributes

7. Click Update

Membership Approval

1. Connect to the Cayosoft Administrator Web Portal

2. Click the Active Directory administrative unit then click AD Groups

3. Enter the name of the Group in the search field and click Search Objects

4. Click the checkmark to the left of the Group’s name

5. On the Actions menu, click Membership Approval

6. Set Require group owner(s) approval to add or remove members to Yes if you want to enable approval for this group.

7. Set Allow people to join and leave it in Cayosoft Self Service to Yes if you want to publish this group.

8.  Click Update

For more information about Membership Approval, please see the Configuration of Group Membership Approval article.

Change History