Work with Office 365 groups

Content: 

Creating a new group

1. Click the Microsoft Office 365 administrative unit then click the type of group you want to create

   Groups-Distribution : This group type represents Exchange Online Email Distribution Groups

   Groups-Office : This group type represents Office 365/Azure AD Unified Groups

   Groups-Security : This group type represents Azure AD Security Groups

2. On the Actions menu, click New Group

3. If needed, click browse to change the location of the group

4. Enter the new Group Name and verify the automatically generated values on the form

5. Chose the Group Scope and Group Type

6. Set the Managed By attribute to the individual that will be responsible for the group

7. Click Create

8. After the confirmation is displayed, click Close

Add or remove users to or from a group

1. Click the Microsoft Office 365 administrative unit then click the type of group you want to manage

   Groups-Distribution : This group type represents Exchange Online Email Distribution Groups

   Groups-Office : This group type represents Office 365/Azure AD Unified Groups

   Groups-Security : This group type represents Azure AD Security Groups

2. Enter the name of the group in the search field and click Search Objects

3. Click the check mark to the left of the group’s name

4. On the Actions menu, click Properties

5. Click the Members tab at the top of the dialog box

6. To Add a User(s) to the Group

   Click +Add

   Enter the name of the user in the search field and click Search Objects

   Select the User(s) by clicking the check to the left of the name

   Click OK

7. Enter the name of the user(s) in the Search field and click Search Objects

8. Click the check mark to the left of the user’s name then click OK

9. To Remove a User(s) from the Group

   Click the check mark to the left of the user’s name then click the Remove button

10. Click Update to save changes to the group

Creating a new exchange distribution group

1. Click the Microsoft Office 365 administrative unit then click the type of group you want to create

   Groups-Distribution : This group type represents Exchange Online Email Distribution Groups

2. On the Actions menu, click New Distribution Group

3. If needed, click browse to change the location of the group

4. Enter the new Group Name and verify the automatically generated values on the form

5. Verify or change the names generated for Alias and Primary SMTP Prefix

6. Chose the Group Type if needed

7. Change the Managed By attribute to the individual that will be responsible for the group

8. Under Mailbox Type, select either Exchange On-premises or Exchange Remote

   Note: if On-premises Exchange is not configured the options will be automatically set to Office 365.

9. Click Create

10. After the confirmation is displayed, click Close

Delete a group 

1. Click the Microsoft Office 365 administrative unit then the type of group to delete

2. Enter the name of the group in the search field and click Search Objects

3. Click the check mark to the left of the group’s name

4. On the Actions menu, click Delete

5. Enter a comment that will be recorded in the operational history log

6. Click Delete

View group properties

1. Click the Microsoft Office 365 administrative unit then the type of group to delete

2. Enter the name of the group in the search field and click Search Objects

3. Click the check mark to the left of the group’s name

4. On the Actions menu, click Properties

View Mail Properties of a Distribution Group

1. Click the Microsoft Office 365 administrative unit 

2. Click Groups – Distribution

3. Enter the name of the group in the search field and click Search Objects

4. Click the check mark to the left of the group’s name

5. On the Actions menu, click Mail Properties

Membership

1. Click the Microsoft Office 365 administrative unit then click the type of group you want to manage 

2. Enter the name of the group in the search field and click Search Objects

3. Click the check mark to the left of the groups’s name

4. On the Actions menu, click Membership

5. To Add a User(s) to the Group

   Click +Add

   Enter the name of the user in the search field and click Search Objects

   Select the User(s) by clicking the check to the left of the name

   Click OK

6. Enter the name of the user(s) in the Search field and click Search Objects

7. Click the check mark to the left of the user’s name then click OK

8. To Remove a User(s) from the Group

   Click the check mark to the left of the user’s name then click the Remove button

9. Click Update to save changes to the group

Set or update a manager for a security or distribution group

1. Click the Microsoft Office 365 administrative unit 

2. Click Groups-Distribution or Groups-Security

3. Enter the name of the group in the search field and click Search Objects

4. Click the check mark to the left of the group’s name

5. On the Actions menu, click Properties

6. Click the Managed By tab at the top

7. Click Change to the right of the Managed By field

8. Enter the manager’s name in the search field and click Search Objects

9. Click the check mark to the left of the manager’s name then click OK

10. Click Update

Set or update a Owners for a Office 365 Group

1. Click the Microsoft Office 365 administrative unit

2. Click Groups – Office

3. Enter the name of the group in the search field and click Search Objects

4. Click the check mark to the left of the group’s name

5. On the Actions menu, click Properties

6. Click the Owners tab at the top

7. Click Add

   Enter the name of the user you want to be an owner

   Click Search

   Click the check mark to the left of the manager’s name

   Click OK

8. Click Update