Rule description
This rule sends an alert when the number of available Office 365 licenses drops below the specified Alert Threshold in comparison to the quota limit, set for the target Administrative Unit.
The Alert Threshold value can be set as an integer number or as a percentage value. For example, set the value to "5" if you want an alert to be sent when the number of available licenses becomes less than five licenses. Or you can set the value to "3%" if you want to send an alert when less then 3% of quota limit remains.
When to use this rule
Use this rule to proactively react to a situation when the number of assigned licenses reaches the quota limit.
Rule Settings
Query Section
| Setting name | Description* |
|---|---|
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Alert threshold
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Specify alert threshold. For example, set the value to "5" if you want an alert to be sent when the number of available licenses becomes less than five licenses. Or you can set the value to "3%" if you want to send an alert when less then 3% of quota remains. |
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Alert for these licenses
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Select All licenses with quota limit if you want to track the quota limit for all the licenses that you have in your tenant. Select Licenses specified below if you want to track the quota limit only for some specified licenses. |
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Licenses
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Select which Microsoft Office 365 license plans and options to consider in this report. |
Action Section
| Setting name | Description |
|---|---|
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Send report to
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If you select License quota notification contacts, recipients of this report will see only the Admin Units for which they are designated in the corresponding field specified on each Administrative Unit. If you select Contacts specified in the "To" field, the report about all Administrative Units will be sent to the users or groups specified in To field. |
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To
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Select None, if you select License quota notification contacts in Send report to field. Specify email addresses of users or groups to send the report about all Administrative Units. Select Default Notify & Alert Email Address - usually, this is administrator's email address. |
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CC, BCC |
Address to send a copy of the email. |
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From |
Users can receive emails from default SMTP address or a Default Notify & Alert Email Address |
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Subject |
Email subject Tip: It is possible to customize email subject by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
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Message |
Message text Tip: It is possible to customize email messages by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
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Output Section
This section defines the output format of this rule.
To get more information about this section, please see the Output section article.
Enforce/Schedule section
This section defines the schedule for how often to run the rule.
To get more information about this section, please see the Enforce/Schedule section article.
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