Office 365 Mailboxes | Enable In-Place Archive (Archive Mailbox) rule
Rule description
This rule enables the In-Place Archive (Archive Mailbox) feature for Microsoft 365 mailboxes, providing users with additional mailbox storage. This feature is useful for managing large mailboxes by automatically moving older messages to an archive mailbox, improving mailbox performance, and helping users stay within their primary mailbox storage limits.
NOTE: The In-Place Archive feature may only be available with specific Office 365 or Microsoft 365 subscription plans. Ensure your organization's subscription includes this feature before enabling the rule.
When to use this rule
Use this rule in environments where mailbox storage management is needed for users with large volumes of email. This rule is beneficial in the following scenarios:
Storage management for high-volume users: Apply this rule to manage storage for users who frequently exceed their primary mailbox limits. The In-Place Archive mailbox can automatically store older emails, freeing up space in the primary mailbox.
Compliance and retention requirements: Organizations with regulatory or compliance requirements can use the In-Place Archive to retain emails for a longer duration without impacting the primary mailbox.
Proactive mailbox performance management: Using the rule to enable In-Place Archive can help improve mailbox performance for users with large amounts of data by moving older messages out of the primary mailbox, ensuring smoother operation.
Subscription plans with archive feature: This rule is suitable for organizations with specific Office 365 or Microsoft 365 subscription plans that include the archive mailbox feature. Before using this rule, ensure that your subscription plan supports In-Place Archive.
Rule settings
Query section
| Setting name | Description |
|---|---|
Query criteria |
Query criteria are sent with the query and may improve query performance. TIP: For additional information on the criteria builder, see the How to use Query Builder dialog for Query Criteria and Filter rule settings. |
More options | |
Properties to Display |
Each object property defined in this setting matches the column that will be displayed in the Web Portal for this web query. To display additional columns, add the required properties to the Properties to display list. |
Sort by |
Sort result object list. |
Maximum Returned Results |
The maximum number of mailboxes returned from Office 365. The default value is taken from Maximum returned results setting on CONFIGURATION > Microsoft 365 extension settings. |
Action section
| Setting name | Description |
|---|---|
| Set Archive status to: |
This setting determines whether the In-Place Archive (Archive Mailbox) will be enabled or disabled for selected Microsoft 365 mailboxes. NOTE: The In-Place Archive feature requires a compatible Office 365 or Microsoft 365 subscription. |
Maximum Returned Results |
The maximum number of mailboxes returned from Office 365. The default value is taken from Maximum returned results setting on CONFIGURATION > Microsoft 365 extension settings. |
Output section
This section defines the output format of this rule.
To get more information about this section, please see the Rule Output section article.
Enforce/Schedule section
This section defines the schedule for how often to run the rule.
To get more information about this section, please see the Rule Enforce/Schedule section article.
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