Rule description
This rule sends an email to the specified Microsoft 365 user scope. It can be used as a standalone rule or in a runbook or in conjunction with a Web Action.
When to use this rule
This rule takes all the users returned by the rule query section and sends them an email using the settings in the action settings.
You can use this rule in these scenarios:
- To send notifications to a certain group of Microsoft 365 users.
- As part of a runbook. You should set Use previous provision rule results instead of this query to Yes. In this case, the rule will take the users from the output of certain supported provisioning rules instead of directly through this query section.
- As a linked rule to a web action or an automation rule. For details please see How to configure one rule to run after another rule or a web action – Cayosoft Help Center.
Rule Settings
Query Section
| Setting name | Description |
|---|---|
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General Settings |
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Use previous provision rule results instead of this query |
When used in a runbook, will take the users from the output of certain supported provisioning rule instead of directly through this query section. |
| Limit scope to this Azure AD Administrative Unit |
You can select Azure AD Administrative Unit to limit the Web Query scope. By default, the value is taken from the Virtual Admin Unit setting. |
| Query criteria | Query criteria are sent to the target platform with other query parameters to reduce the number of returned objects and may improve query performance. |
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More options |
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Properties to Display |
To display additional Office 365 properties for each object found by the query, add those properties to the list. |
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System properties |
List of properties required for this rule to be executed correctly. |
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Post-query filter |
To hide unwanted data based on criteria, not supported by the target system in the query criteria, set the filtering conditions here. Example: filter by the found object Distinguished Name. Tip: For optimal performance, use the Query criteria above to filter objects whenever possible.
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Sort by |
Sort result objects list. |
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MS Graph query condition (OData) |
By default Query criteria are used. But when MS Graph query condition is specified, it overrides the Query criteria setting. Example: find all Office 365 user accounts with displayname starting with 'Adam.' |
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Initialization script |
Usually, rules use query criteria to limit the query search scope. It improves the performance of the executed rule. Due to PowerShell limitations, it is not possible to use calculated expressions in query criteria. That is the point where the initialization script can help. You can initialize a global variable in this setting and then use it in query criteria. Important: To use a variable, declared in the initialization script, in the query scope, it must be global: $global:<variable name>.
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Limit result set
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The maximum number of users returned from Office 365 by default is 2000. Tip: It is possible to change the default value in Microsoft Office 365 extension settings.
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MS Graph advanced queries |
Enables consistency level eventual which uses an index that might not be up-to-date with recent changes to the object. |
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Exclude shared mailboxes |
Specify if shared mailboxes should be excluded. |
Action Section
| Setting name | Description |
|---|---|
| User email attribute | Specify user mail attribute. |
| To | Specify if the user object's email address (selected attribute) should be used or User's manager email address. Also, you can select the custom recipient. |
| CC, Bcc | Email address where the copy will be sent. |
| From | Users can receive emails from default SMTP from address. |
| Subject |
Email subject. Tip: It is possible to customize email subjects by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
|
| Message |
Message text. Tip: It is possible to customize email messages by using different tokens, see Customizing an automation rule or web action output email – Cayosoft Help Center.
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| Limit the number of emails sent per minute |
An integer value that represents the number of emails sent per minute by this rule. To change the default value, navigate to Home > Configuration > Settings > Email Settings (SMTP). The default limit for Office 365 SMTP gate is 30 emails per minute. |
| Advanced Options |
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| Write to selected attribute |
Specify the user attribute where the notification timestamp will be written. If this setting is empty no timestamp will be written. |
| Attribute value |
Specify the value that will be written to the selected attribute after every notification. |
Output Section
This section defines the output format of this rule.
To get more information about this section, please see the Output section article.
Enforce/Schedule section
This section defines the schedule for how often to run the rule.
To get more information about this section, please see the Enforce/Schedule section article.
Change History
| Version | Notes |
|---|---|
| 8.2.0 | The rule is introduced in the product. |
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